PRIVACY POLICY
EStars is run by First for E Players Limited, a company incorporated in the United Kingdom with a registered office at 4 Mason Court, Gillan Way, Penrith 40 Business Park, Penrith, United Kingdom, CA11 9GR and is the Controller in respect of your personal data.
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At EStars (“we”, “our”, “us”), we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect the information you provide to us when you use our website www.estars.pro
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1. WHO WE ARE
EStars is an educational esports company that offers a learning journey for students—from learning through gaming via our online Esports Club platform to gaining formal qualifications in the business of esports. We also design and build immersive and semi-immersive esports rooms and classrooms. Our services are used by students, schools, educators and corporate partners globally.
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A. INFORMATION YOU PROVIDE
- Full name
- Email address
- Phone number
- School or organisation name
- Role/title (e.g., student, teacher, administrator)Country or location
- Details about your participation in our esports qualifications or programmes
- Relevant medical information or accessibility needs, where voluntarily provided (e.g. medical conditions we need to be aware of to ensure your safety, or if you require special assistance or adjustments to undertake our qualifications)
- Any other information submitted through contact forms, registration or communication with us

We only request medical or special assistance information where it is necessary to support your participation in our educational offerings, and we will always treat such data with strict confidentiality.
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B. INFORMATION AUTOMATICALLY COLLECTED
- IP address
- Browser and device information
- Time zone and approximate location
- Website usage data (e.g. page views, time on site)
- Cookie and tracking data (see Section 8)
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3. HOW WE USE YOUR INFORMATION
We may use your information for the purposes listed below and will only collect the minimum necessary data for each of these purposes:

- To provide access to our online Esports Club platform
- To deliver and administer esports qualifications and programmes
- To respond to your enquiries or requests
- To communicate with you about our services, courses and opportunities
- To manage and improve our website and digital offerings
- To build immersive environments for schools (as applicable)To comply with legal and regulatory requirements
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4. LEGAL BBASES FOR PROCESSING (IF APPLICABLE)
In jurisdictions that require a legal basis for data processing (e.g., UK/EU GDPR), we rely on:
- Your consent (e.g., marketing communications, sign-up forms)
- Performance of a contract (e.g., providing services you’ve requested)
- Legal obligations
- Legitimate interests (e.g., improving our platform, security, business development)
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5. HOW WE SHARE YOUR INFORMATION
We may share your information with:
- Educational institutions you are affiliated with (e.g., for student account management or progress tracking)
- Third-party service providers who support our platform (e.g., hosting, analytics, communications)
- Accreditation bodies or educational partners where required for certification purposes
- Government or legal authorities when required by law

We do not sell your personal data to third parties.

6. INTERNATIONAL DATA TRANSFERS
As we operate globally, your data may be transferred to and stored in countries outside your own. Where we transfer data internationally, we will ensure it is protected using appropriate safeguards.

7. DATA RETENTION
We retain your personal data only as long as necessary to fulfil the purposes for which it was collected, including to meet any legal, contractual or regulatory obligations

8. COOKIES AND TRACKING TECHNOLOGIES
Our website uses cookies and similar technologies to improve user experience, analyse site traffic and deliver relevant content. You can manage your cookie preferences through your browser settings.

9. YOUR RIGHTS
‍Depending on your jurisdiction, you may have the following rights: 

- Right to access the personal data we hold about you
- Right to correct inaccurate or outdated information
- Right to request deletion (“right to be forgotten”)Right to restrict or object to processing
- Right to data portability
- Right to withdraw consent at any time
- Right to lodge a complaint with a data protection authority

10. DATA SECURITY
We implement appropriate technical and organisational measures to protect your data against accidental loss, unauthorised access, misuse or disclosure. While we take security seriously, no method of data transmission over the Internet is 100% secure.

11. THIRD-PARTY LINKS
Our website may contain links to third-party websites or services. This Privacy Policy does not apply to those sites, and we are not responsible for their content or practices. We encourage you to read their privacy policies.

12. UPDATES TO THIS POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies or legal obligations. Any updates will be posted on this page with the updated effective date.

13. CONTACT US
If you have any questions about this Privacy Policy or how we handle your data (including exercising your rights at clause 9), please contact us at info@estars.pro
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